Invoice Entry, Automated

FileMinder is the AI-powered bridge between invoices and back-office systems.
We work with gas stations and convenience stores to make invoice entry effortless — even if you're still using PDFs or printouts. Say goodbye to scan sheets and manual entry.

No new hardware. No new apps to install.

How it works

FileMinder instantly converts your scanned or digital invoices into perfectly formatted EDI files, ready to load straight into your existing back-office software. No scanning, no typing mistakes—just clean, automated entry at lightning speed.

The future is here. Let AI wrangle the UPCs.

Neon sign with the words 'UPCYA LATER' indicating that FileMinder can reduce the time wasted on invoice processing

  • Scan or email invoices (PDF or paper)

  • FileMinder’s AI reads and breaks down every line

  • We compile and send clean EDI files directly to your back office system - in minutes, not days

  • Original invoice and recently created EDI file is automatically named and saved in your drive for reference. Always backed up, always easy to find

Save hours per week. No training or data migration required.

Built to integrate with your existing systems

No new tech. No learning curve.

You shouldn't need new gadgets or another complicated system. FileMinder fits right in with the tech you already use. Simply drop your invoices into your own secure folder, and we'll handle the rest.

A neon digital illustration of a vintag office systems that FileMinder can integrate with.

  • PDI

  • CStoreOffice

  • SSCS

  • S2K

  • QuickBooks

  • Custom POS or other ERP platforms

If your provider can accept files or APIs, we’ll connect.

Your Data Stays in the U.S. - Always

Unlike many invoice processing services, FileMinder NEVER offshores your data. All of our systems, storage and processing are 100% based in the United States.

  • No overseas servers

  • No overseas engineers

  • Full local control

  • No guy on the other side of the world manually entering your invoices for cents on the dollar

American flag with stars and stripes in a stylized waving pattern.

Locally built, locally operated. Call us any time.

Built From Necessity, Not Silicon Valley

Neon illustration of a gas station with a building, a sign labeled "GAS," and a fuel pump. The scene is outlined in blue, pink, and purple neon lights with stylized distant mountains in the background.

FileMinder started in the back office of a gas station.

We built FileMinder specifically to simplify invoice management for gas stations and convenience stores—because your time should be spent running your business, not wrestling paperwork.

Step into the future of invoice processing with FileMinder. Your paperwork won't know what hit it.

This is real software for real business, built by people who’ve lived the pain.