Automation for High Paper Industries
Struggling with misplaced delivery slips, buried invoices, or tedious data entry? FileMinder brings advanced document automation to industries that deal with heavy paperwork workflows, including construction admin, local government, auto dealerships, wholesale distribution, and logistics operations.
Industry Use Cases
Construction Admin
How FileMinder Helps:
Automatically organizes scanned documents by job site, vendor, or date.
Extracts line items from invoices and materials lists.
Converts scanned delivery tickets into searchable, categorized PDFs.
Creates a digital filing system with naming conventions you define.
Prevents lost lien waivers or compliance forms with smart tracking.
Just Cc FileMinder on the go, and it’s filed.
Easily scan documents in the field using your phone or tablet. Orgaized instantly.
The Problem: Construction firms, contractors, and job site offices generate mountains of documents daily: purchase orders, delivery receipts, subcontractor agreements, safety reports, timesheets, lien releases, and more. These are often emailed, handed off in paper form, or lost in trucks.
Auto Dealerships (New & Used)
The Problem: Each car sold or serviced generates an avalanche of paper: title forms, financing documents, inspections, repair orders, receipts, and more. These documents are often filed manually into deal jackets or scanned and buried in generic folders.
How FileMinder Helps:
Auto-sorts documents by VIN, customer, or transaction date.
Converts handwritten inspection or repair notes into searchable text.
Creates a clean digital file structure for every vehicle.
Supports faster audits and better post-sale document access.
Wholesale Distribution & Multi-Store Retail
The Problem: These businesses manage thousands of supplier invoices, product catalogs, order forms, and delivery receipts. Manual entry into POS or back-office systems wastes hours and invites costly errors. Invoices get misfiled or lost entirely.
How FileMinder Helps:
Extracts line-item data from invoices and exports to EDI or spreadsheets.
Automatically files by vendor, location, or purchase date.
Flags missing UPCs or duplicate vendor records.
Centralizes invoice access across stores or warehouses.
Saves time and avoids double-payment errors.
The Problem: Fleet operators, regional carriers, and 3PL firms rely on paperwork: bills of lading, driver logs, proof of delivery slips, maintenance logs, fuel receipts, and carrier invoices. These are easily lost, misfiled, or duplicated.
Trucking, Transport, and Logistics Admin
How FileMinder Helps:
Scans and indexes delivery slips by route, customer, or carrier.
Captures BOL data for instant retrieval and search.
Organizes DOT compliance files and maintenance logs.
Prevents lost paperwork claims and billing delays.
Supports internal billing reconciliation and partner audits.
Local Government & Small Utilities
The Problem: Townships, school districts, and utility boards often lack modern document infrastructure. Staff manage permits, board meeting minutes, public bids, compliance filings, and citizen correspondence manually. Filing clerks spend hours scanning, renaming, and organizing.
How FileMinder Helps:
Bulk organizes scanned meeting minutes, contracts, and inspection reports.
Tags and categorizes documents by department, date, or topic.
Extracts key data from permit forms or bid packets.
Reduces administrative overhead and human error.
Supports internal transparency and external FOIA compliance.
